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Conference & Events Office Administrator

Salary range £18422 to £23027 per annum depending on experience, plus benefits

Fixed term 9 months 

We are looking for an enthusiastic and experienced Administrator to support our busy Advanced Courses and Scientific Conference Programme at the Wellcome Genome Campus. 

Working within the Scientific Conference’s event management team you will support the Conference & Events Manager and the Conference & Events Organisers team with their day to day administration. The workload will be varied and include setting up conference calls, processing speaker expense claim forms, attending meetings and minute taking, managing the group e-mail account and updating and maintaining databases, websites and spreadsheets. 

To succeed in the role of Conference & Events Office Administrator you will be methodical and well organised, you will be able to work well within a small team and demonstrate excellent communication skills. You will need to be able to work flexibly, meet deadlines and help work on a number of Conference & Events projects which will be at different stages simultaneously.

Job Reference

Essential Skills

  • Proven Administration experience 
  • Excellent communication skills 
  • Attention to detail with a high level of accuracy 
  • Ability to develop good working relationships with people at all levels 
  • Methodical and well-organised approach to work, and able to multi-task 
  • Flexible and adaptable working style 
  • Self-motivated 
  • Ability to cope with pressure and meet tight deadlines 
  • Must be able to work as part of a team within a defined organisational structure 
  • Experience of database entry, along with good knowledge of MS Office applications (especially Excel and Word) 

Ideal Skills

  • Experience in scientific administration or working with academic researchers or commercial organisations organising workshops, conferences, or other events
  • Ability to work flexible hours on occasions to assist the events team during out of office hours at external conferences and events would be desirable but not essential 

Other information

Advanced Courses and Scientific Conferences is the only UK-based programme providing open postgraduate courses and conferences focused on biomedicine. We fund, develop and deliver training and conferences that span basic research, cutting-edge biomedicine, and the application of genomics in healthcare. Our programme spans basic research and translational biology, with an emphasis on large-scale approaches and innovative technologies in genetics, genomics and infectious diseases.

Around 50 events are organised each year attracting up to 3,500 scientists and clinicians to the campus. We have a global reach with delegates from over 100 countries. We also run courses regularly outside the UK, in Latin America, Africa and Asia. These overseas courses provide training tailored to regional biomedical communities in low- and middle-income countries.

For further information, visit:

The Programme is located near Cambridge, UK on the stunning Wellcome Genome Campus. This growing and dynamic site is the British hub of genomic science. It hosts the Wellcome Trust Sanger Institute, EMBL-EBI, Open Targets, a Biodata Innovation Centre and the Genomics England Limited’s 100,000 Genomes Sequencing Centre. The Programme is part of Wellcome Genome Campus Connecting Science. Connecting Science inspires new thinking, sparks conversation and supports learning by drawing on the ground-breaking research taking place on the Campus. Its mission is to enable everyone to explore genomic science and its impact on research, health and society.

To help researchers to develop their skills and networks, the Campus hosts a range of scientific seminars with internal and invited speakers, scientific group meetings and skills development workshops.

Our Benefits include: Defined Contribution Pension Scheme, Group Income Protection, Healthcare scheme, Childcare Vouchers, Workplace Nursery and 25 days Annual Leave, increasing by one day per year up to a maximum of 30, plus Bank Holidays. We also have a gym, two cafes, dining facilities, and a free campus bus service. Our thriving Sports and Social Club provides many opportunities to meet with people working across the campus.

We welcome applications from all candidates irrespective of age, disability, gender, gender identity, sexual orientation, race, religion or belief, or marital or civil partnership status.

Please include a Covering letter with your CV and application. 

Closing Date: 27th November 2017

Interviews to take place on 5th,6th and 7th December